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Library Presentation Room Reservation Form

Library Presentation Room Request

Facility Guidelines

Use of the Library Presentation Rooms is limited to those SDSU faculty and staff members who need a meeting place or conference room and may want to do a demonstration with computer access and projection equipment. Use of these rooms for classes is limited to a one-shot deal, not a weekly meeting of a class. The Library Presentation Rooms requests are prioritized in the following order:

1. Library
2. SDSU

The available Library Presentation/Meeting Rooms are LL-430 Leon Williams Room, LL-431 Presentation Room, the Brydegaard Room (LL-439), and the University Club Room (LA-4450). Please see Presentation Room Facilities for further information on what each room has to offer in the way of equipment and seating.

There is a standard set of software installed on presentation room computers. Any additional software installation is subject to licensing and compatibility issues, and requires 1 week advance notice to schedule the installation.

An orientation is required for first time use of all Library owned equipment and the Smart Classroom podiums. A request must be made at least 48 hrs. prior to the event for scheduling of the orientation with our technical staff.
Name of Faculty or Staff Member in Charge of Event:
Category: Staff      Faculty
Contact:
(If different than the person in charge of the event)
Email address of contact:
Telephone of contact:
Campus Mailcode of Contact:
Department Name:
Dept. Telephone:
Event Name/Description:

Which Presentation Room are you requesting?
 LL-430 Leon Williams Room
LL-431 Presentation Room
LL-430/431 Combo
Brydegaard Room (LL-439)
University Club Room (LA-4450)
How many attendees
are expected?
 number of people
Date Needed: (MM/DD/YY)
Time of Day:
(Specify AM or PM) 		From: To:
Alternate Date Needed: (MM/DD/YY)
Alternate Time of Day:
(Specify AM or PM) 		From: To:
What equipment in the Presentation Room will you be using?
(Check all that apply, please) (See Presentation Room Facilities for available equipment at each room) 		Ceiling-mounted Color Projection System (all but Brydegaard Room [LL-439])
Projection Screen (all but Brydegaard Room [LL-439])
Presentation Podium w/Smart Classroom multimedia options and laptop capability (LL-430/431 and University Club Room [LA-4450])
PC Computer (University Club Room [LA-4450])
MAC/PC Computer (LL-430/431)
Wired Ethernet Connection (Internet & Networking access [University Club Room LA-4450])
Wireless Ethernet Connection (Internet & Networking access [All rooms])
White Board (Wall Mounted/Electronic w/printing [University Club Room LA-4450])
White Board (Wall Mounted/Non Electronic [LL-430/431])
White Board (Mobile [LL-430/431 and Brydegaard Room LL-439])
Please list your software needs:
(See Presentation Room Facilities for available software at each room)

If you will be using your own equipment in the room, please list all items here:

Are you familiar with all of the Library-owned equipment and the Smart Classroom podiums? Yes      No
Orientation with our technical staff is required for first-time use of all Library-owned equipment and the Smart Classroom podiums. Are you a first-time user? Yes      No
NOTE: This requires the request be made at least 48 hrs. prior to the event for scheduling of the orientation. Please call 594-6753 for an appointment.

Requirements of Faculty or Staff Member in Charge of Event

  1. The person in charge of class or event must request training on the equipment to be used prior to the date of the event, if event is their first-time using the equipment. The person in charge of class or event must arrange a training session at least 48 hrs in advance of event through the InfoSys Service Desk at 594-6753.
  2. The person in charge of class or event must be present during the event. Room will not be opened until person in charge arrives with key from Library Administration office (LA-2250).
  3. Any use of media (such as videotapes or software) in the room must be in full compliance with copyright laws.
  4. No smoking, food or drink is allowed in the room. The person in charge of class or event is responsible for enforcing this policy.
  5. The room is to be left in the same condition in which it was found.
  6. Library Administration office (LA-2250) must be notified when use of the room is concluded (refer to Use Procedures for the Library's Presentation Rooms ).
  7. The person in charge of class or eventagrees to accept responsibility for proper use and security of all Library equipment in the room.
As the person in charge of the event, I agree to abide by these above requirements.



NOTE: Your reservation has NOT been finalized until you receive confirmation from rmreserv@library.sdsu.edu.

Use Procedures for the
Library's Presentation Rooms

Prior to Day of Use
  • Schedule the appropriate Presentation Room with Library Administration office (LA-2250) by submitting a Library Presentation Rooms Request form. The form is available for pickup and drop-off in LA-2250 or may be submitted via the WWW at this page or complete a printed version of the form and send it via campus mail. While you are welcome to call the Library Administration office at 594-6014 to inquire about room availability for specific dates and times, we are unable to "pencil you in" or otherwise reserve the room for you until you submit the request form.
  • When scheduling a block of time for your event, consider scheduling additional time before your event starts to allow for set-up of equipment and software, or to practice your presentation. It is strongly suggested that you investigate hardware and software compatibility issues (See Presentation Room Facilities) and, if necessary, make arrangements through the InfoSys Service Desk (594-6753) to test these issues prior to day of use.
  • You will need to learn how to operate the equipment you plan to use during your event. Schedule an orientation session through the InfoSys Service Desk (594-6753) at least 48 hours prior to date of use. Due to time and staffing constraints, we are unable to provide training to students or guests. For student or guest presentations, training will be given to the faculty or staff member responsible for the class or event.
  • If your plans change and you no longer need the use of the room, please call 594-6014 to cancel your reservation.

Day of Use
  • Go to the Library Administration office, LA-2250, and checkout the key to unlock the room. The attendees will not be allowed to enter the room, until you arrive. The Library Administration office can be very busy at times; please be patient and allow a few extra minutes in case the staff are busy.
  • If your event begins after the Library Administration office closes at 5:00 pm, please come to the Library Administration office prior to closing to checkout the key. When you've completed your use of the room after 5:00 p.m., you must notify the RBR Desk (LA-2228) when you've finished using the room and return the key there.
  • You must be present during the event; remember that you are responsible for the equipment in the room and the condition of the room itself. As such, you must enforce the rules prohibiting eating, drinking and smoking in the room.
  • Remember to remove any videotapes or other media/equipment you may have brought to the room.

If You Have a Problem During Your Event
  • If a Computer/Internet access problem occurs before 4:30 p.m., go to LL-453 or call 594-6753 and ask for assistance.

Presentation Room Facilities (As of April 1, 2008)


LL-430 Leon Williams Room

LL-431 Presentation Room
Brydegaard Room (LL-439)
University Club Room (LA-4450)
Use Procedures
Top of This Page
The LL-430 Leon Williams Room is primarily for Library-sponsored Instructional needs, but can be used for SDSU meetings/presentations. The room is equipped with 27 tables and 70 chairs (accommodates 70; some without tables). NOTE: The LL-430 and 431 rooms can be used separately or combined to accommodate a large audience.

The room was renovated during Spring 2007 with updated multimedia/computer systems. For optimal viewing of the projection screen, half of the room lights are independent of the other half. Screen and light switches are adjacent to the podium. LL-430 has a Phone near the podium (for access to computer assistance at the InfoSys Service Desk [594-6753 8-4:30 p.m.]).

LL-430 Presenter's Station - Physical Computer/Presentation Access

Presentation Hardware:
  • NEC MT1075 Color Projection System (ceiling mounted)
  • Projection Screen (ceiling mounted/motorized)
  • Stationary Presentation Podium with Smart Classroom control console (plus secondary controls for LL-431)
  • Shure microphone and ceiling speaker system
  • Sony DVD/VCR player
  • USB and Laptop cable-ready
  • WolfVision PSM-10 document camera
  • Whiteboards (2 wall-mounted and 1 mobile)
  • Standing lectern and flip-chart easel (optional)
Internet Access:
  • Wireless Ethernet connection (Internet & Networking access)
Computer Hardware:
  • 1.83 GHz MAC MINI, 2 GB RAM
  • 80 GB Hard Drive (available space varies)
  • CD-RW / DVD-ROM Combo Drive
  • 15" Sympodium ID350 Interactive Pen Display with a USB 2.0 Port (available for user-supplied Thumbdrives). NOTE: Display requires 2 taps from the Stylus to power up.
Computer Software:
  • Windows XP 2002 SP2 (default OS) or OS X 10.4

  • AdAstra 5 (Win only)
  • Adobe Acrobat Reader 8
  • CPS (eInstruction clickers) (Win only)
  • EndNote 11 (Win only)
  • FireFox 2
  • Internet Explorer 6 (Win only)
  • McAffee VirusScan and Virex (latest versions)
  • Meeting Maker 8
  • Millennium (Win only)
  • MS Office XP 2003 and 2004 (For PowerPoint use, please note that resolution on monitor/projection system is minimum of 800 x 600 to maximum of 1024 x 768)
  • OCLC Passport (Win only)
  • PowerDVD Player 1
  • Procite for Windows 5 (Win only)
  • QuickTime 7
  • Real One Player (latest versions)
  • Reference Manager 11 (Win only)
  • SmartBoard (For Sympodium ID350 Interactive Pen Display)
  • TeraTerm Pro 2.3 (Win only)
  • Windows Media Player
  • WinZip 11 (Win only)

LL-430 Presenter's Station - Virtual Computer Access

  • All Windows Programs can be reached from the Start Button
  • The following plug-ins are available for the browsers:
    • Chime Pro
    • Macromedia Authorware, Flash, & Shockwave

LL-431 Presentation Room

LL-430 Leon Williams Room
Brydegaard Room (LL-439)
University Club Room (LA-4450)
Use Procedures
Top of This Page
The LL-431 Presentation Room is primarily for Library-sponsored Instructional needs, but can be used for SDSU meetings/presentations. The room is equipped with 13 tables and 30 chairs (accommodates 30; some without tables). NOTE: The LL-430 and 431 rooms can be used separately or combined to accommodate a large audience.

The room was renovated during Spring 2007 with updated multimedia/computer systems. For optimal viewing of the projection screen, half of the room lights are independent of the other half. Screen and light switches are adjacent to the podium. LL-431 has a Phone near the podium (for access to computer assistance at the InfoSys Service Desk [594-6753 8-4:30 p.m.]).

LL-431 Presenter's Station - Physical Computer/Presentation Access

Presentation Hardware:
  • NEC NP2000 Color Projection System (ceiling mounted)
  • Projection Screen (ceiling mounted/motorized)
  • Stationary Presentation Podium with Smart Classroom control console
  • Shure microphone and ceiling speaker system
  • Sony DVD/VCR player
  • USB and Laptop cable-ready
  • WolfVision PSM-10 document camera
  • Whiteboards (2 wall-mounted)
Internet Access:
  • Wireless Ethernet connection (Internet & Networking access)
Computer Hardware:
  • 1.83 GHz MAC MINI, 2 GB RAM
  • 80 GB Hard Drive (available space varies)
  • CD-RW / DVD-ROM Combo Drive
  • 15" Sympodium ID350 Interactive Pen Display with a USB 2.0 Port (available for user-supplied Thumbdrives). NOTE: Display requires 2 taps from the Stylus to power up.
Computer Software:
  • Windows XP 2002 SP2 (default OS) or OS X 10.4

  • AdAstra 5 (Win only)
  • Adobe Acrobat Reader 8
  • CPS (eInstruction clickers) (Win only)
  • EndNote 11 (Win only)
  • FireFox 2
  • Internet Explorer 6 (Win only)
  • McAffee VirusScan and Virex (latest versions)
  • Meeting Maker 8
  • Millennium (Win only)
  • MS Office XP 2003 and 2004 (For PowerPoint use, please note that resolution on monitor/projection system is minimum of 800 x 600 to maximum of 1024 x 768)
  • OCLC Passport (Win only)
  • PowerDVD Player 1
  • Procite for Windows 5 (Win only)
  • QuickTime 7
  • Real One Player (latest versions)
  • Reference Manager 11 (Win only)
  • SmartBoard (For Sympodium ID350 Interactive Pen Display)
  • TeraTerm Pro 2.3 (Win only)
  • Windows Media Player
  • WinZip 11 (Win only)

LL-431 Presenter's Station - Virtual Computer Access

  • All Windows Programs can be reached from the Start Button
  • The following plug-ins are available for the browsers:
    • Chime Pro
    • Macromedia Authorware, Flash, & Shockwave

Brydegaard Room (LL-439)

LL-430 Leon Williams Room
LL-431 Presentation Room
University Club Room (LA-4450)
Use Procedures
Top of This Page
The Brydegaard Room is for SDSU Departmental/Unit meetings (primarily Library and Information Access). The Brydegaard Room, located on the 4th floor of the Love Library building - room 439, is equipped with a small conference table and 16 chairs (some chairs are along wall), as well as a mobile whiteboard, and a writing desk (accommodates 16). Access is available in the room to wireless Ethernet connections (Internet & Networking access).

Not Available in the Brydegaard Room

  • Microphone/sound system.
  • Specialized lighting (But windows are blocked with a porous material).
  • Computer access (Presenter may bring their own PC or Mac Laptop and accompanying software or see the ITS department for checkout equipment).
  • Computer Projection system or screen (Presenter may bring their own or see the ITS department for checkout equipment).
  • Wired Ethernet connection (Internet & Networking access).

University Club Room (LA-4450)

LL-430 Leon Williams Room
LL-431 Presentation Room
Brydegaard Room (LL-439)
Use Procedures
Top of This Page
The University Club Room is for Library and Information Access, and events sponsored by the President, Vice-President, or Deans. The University Club Room, located on the 4th floor of the Library Addition building - room 4450, is equipped with a large conference table and 20 chairs, as well as an additional 15 chairs around the room (accommodates 35).

The room is receiving a renovation on its multimedia/computer systems during APRIL 2008. For optimal viewing of the projection screen, half of the room lights are independent of the other half and windows can be blocked with blinds. Screen and light switches are adjacent to the podium. LA-4450 has a Phone opposite to the podium (for access to computer assistance at the InfoSys Service Desk [594-6753 8-4:30 p.m.]).

University Club Room Presenter's Station - Physical Computer/Presentation Access

Presentation Hardware:
  • Mitsubishi LVP-X300 Computer Color Projection System (ceiling mounted) (For PowerPoint use, please note the projection system supports resolutions of 1024 x 768, 640 x 480 and 800 x 600 compressed)
  • Elmo HP-L3550H DX Overhead Projector
  • Sony VID-P100 Video Presentation Stand
  • Navitar Videomate Slide-to-Video System
  • Panasonic AG-1320 VCR
  • Projection Screen (ceiling mounted and motorized; switch adjacent to Presentation Podium)
  • Panasonic KX-B530 Egan White Board (Electronic)
  • Presentation Podium with Microphone/sound system.
Internet Access:
  • Wireless Ethernet connection (Internet & Networking access)
  • Wired Ethernet connection (Internet & Networking access) (DHCP offered)
Computer Hardware:
  • 2.40 GHz PC PENTIUM 4, 256 MB RAM
  • 40 GB Hard Drive (available space varies)
  • CD-RW / DVD-ROM Combo Drive
  • USB 2.0 Port (available for user-supplied Thumbdrives)
  • 17" Flat screen Monitor
  • Speakers
Computer Software:
  • Windows XP 2002 SP2

  • AdAstra 5
  • Adobe Acrobat Reader 8
  • CPS (eInstruction clickers)
  • EndNote 11
  • FireFox 2
  • Internet Explorer 6
  • McAffee VirusScan 8.0I
  • Meeting Maker 8
  • Millennium
  • MS Office XP 2003 (For PowerPoint use, please note that resolution on monitor/projection system is minimum of 800 x 600 to maximum of 1024 x 768)
  • OCLC Passport
  • Procite for Windows 5
  • QuickTime 7
  • Real One Player
  • Reference Manager 11
  • RefViz 2.0
  • TeraTerm Pro 2.3
  • Windows Media Player
  • WinZip 11

University Club Room Presenter's Station - Virtual Computer Access

  • All Windows Programs can be reached from the Start Button
  • The following plug-ins are available for the browsers:
    • Chime Pro
    • Macromedia Authorware, Flash, & Shockwave

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